HR self service software gives your employees the power to manage their own time, tasks and data. With our streamlined self service portal, you’ll save employee time, reduce errors and ensure company wide HR compliance.
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HR self service software trusted by over 7000 companies
What is HR self service?
HR self service portals and software provide your employees with the power to oversee their own HR data, manage their holiday and sickness requests, and conduct simple HR tasks by themselves using HR software. In your business, an employee self service portal will save time, reduce errors and ensure compliance.
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What are the benefits of a HR self service portal?
A HR self service portal helps your employees, and ultimately the entire business, become more self-sufficient. If your business is growing and you have lots of HR administrative tasks, then you need to ensure your people and managers have the necessary staff management tools in place.
With an employee self service portal, you’ll have the confidence that your data is secure, your employees are connected and your company is compliant. And that’s just the start! Here are the top benefits of a HR self-service software:
- Boost employee engagement and reduce staff turnover
- Reduce HR admin and save time
- Minimise risk and data errors
- Be HR compliant
- Increase employee wellbeing
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HR Self Service Software Key Features
Document management
Store and access important HR documents such as contracts and handbooks with our digital filing tool. You can facilitate document signing with an audit trail; the best bit is that it's paperless, so no more unnecessary printing, scanning or filing!
Centralised records
Flexibility to collect the information you need from your employees using Logbooks, a form building tool. Create forms and store their results against employee records within People HR; great for employee satisfaction surveys and onboarding!
Automate tasks
Admins can set up tailored, automated workflows for employees to complete such as onboarding & offboarding processes. This allows a consistently smooth, simple employee experience, with time saved from the get-go.
Absence management
Employees can view their leave balances and request time off work from any device. Admins can manage their teams leave requests, timecards, and unplanned absence, all in one place.
Integrate self service with your other software systems
We’ve teamed up with some of the most popular HR and business applications to help you automate even more routine tasks, making HR even faster and easier. Browse our integrations directory below, to discover which systems connect with Access People HR.
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Access Payroll
Payroll
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Access Payroll
Save time and stop duplication errors by connecting People HR to our Access SaaS payroll, for accurate pay every time.
PayFit
PayFit
Save time and avoid manual data entry by integrating People HR with PayFit; Europe's fastest-growing cloud-based and automated payroll software.
Sage Payroll
Payroll
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Sage Payroll
Automatically send information you can audit from People HR to Sage, and produce electronic payslips.
Access Payroll Services
Payroll
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Access Payroll Services
Integrate People HR with our own payroll bureau for a simple, accurate and timely payroll service.
ADP
Payroll
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ADP
Process payslips faster and easier and upload straight into your employee documents by integrating ADP payroll.
Access Learning
Learning Management System
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Access Learning
Engage your employees, support their development and achieve compliance with our LMS and off-the-shelf eLearning libraries.
Glassdoor
Applicant Tracking Systems
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Glassdoor
If you've created a Glassdoor account, you can get your vacancies indexed automatically by the People HR ATS.
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Google Docs
Integrate Google Docs or Google Drive files into your employee or company documents.
Zapier
Productivity
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Zapier
Connect with over 1000 other apps via Zapier.
Word and Excel
Productivity
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Word and Excel
Integrate with Microsoft Word and Excel for mail merging and business analytics.
Slack
Productivity
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Slack
Integrate People HR with Slack to post information to a slack channel, such as "Birthdays", "Length of service", and "Who is out today".
RotaCloud
Time Tracking
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RotaCloud
Update and manage shift patterns on both People HR & RotaCloud without having to do things twice.
Thymometrics
Employee engagement
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Thymometrics
The next generation of employee feedback, putting people at the heart of decision making to drive company performance.
Mobile HR self service access from anywhere
The People HR mobile app gives your employees easy access to the self service portal from anywhere. Whether your people are working remotely, on the front line or out on the road, they can carry out HR tasks such as requesting leave, accessing and updating their HR and personal information.
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Consistent onboarding, every time
HR self service helps manage your vacancies and potential candidates directly from the portal. Candidates can apply for your job vacancy, carry out a video interview and upon getting the job, commence their onboarding – all from their personal device. And with eSignatures, they can sign the relevant documentation such as contracts and Right to Work without the need of paper, printers and scanners.
With our effortless employee self service portal, your new starter can receive friendly welcome emails and notifications to guide them through their induction. Including automatically sending a welcome pack, questionnaire, policy documentation, a video tour of your office, as well as reminders about those all important tasks such as inputting their bank and emergency contact details.
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Automate and interact with your HR tasks
Ripple® is the name of our trademarked workflow management software, an integral part of employee and HR self service. Using Ripple®, you can delegate tasks to others automatically. Such as updating their details, checking their holiday entitlement or uploading vital HR documentation. This allows you to spend less time on HR admin and more time on the day job.
For effective business automation, Ripple® can be used in two ways:
1. Automated ripple® - which as the name suggests, runs set HR tasks in the background without you having to do anything; and
2. Interactive ripple® – which gives your people a fully interactive digital experience when onboarding, offboarding and going through a change in circ*mstances i.e. a promotion or joining a new team.
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Stay on top of HR compliance
HR compliance is an ongoing concern for all businesses, with GDPR rules and ever changing data regulations always on the horizon. With HR self service software, you’ll never miss a vital step in your HR processes again, ensuring your business is fully compliant. With our self-service HR software, you’ll also have:
- Control over employee & admin access to sensitive records
- A full audit trail of changes
- Easy creation of employee forms
- Confidence in our data security credentials
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Engage your people
Employee engagement is an essential part of employee retention and wellbeing, and using a HR self service portal can ensure that both your people and HR are fully engaged. Using People HR automated Ripple® tasks, you can ensure that your employees are using the portal to schedule regular annual leave to prevent burnout and holiday hoarding.
You can also keep your employees up to date and engaged with push notifications regarding business news, policy changes, and by showing employee recognition with our clever employee appreciation tool, Thanks.
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Our Pricing
Transparent, monthly, no surprises and great value. Choose from standalone HR Software, or add Payroll Software for seamless workforce management.
Most Popular
Essentials
£3
Per employee, Per month
Free 14 day trial
All of your core people management needs packaged to make your micro or small business more efficient
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Essential HR on Desktop and Mobile
Absence Management
Manage planned and unplanned absence
Document Management & E-Signatures
Employee Self-Service
Standard analytics & reporting
Workforce insights to make informed business decisions
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Professional
£5
Per employee, Per month
Free 14 day trial
Save time and stress by adding key HR solutions to your package as the needs of your business expand
Everything in Essentials plus:
Time Tracking & Rotating Work Patterns
Expenses Management
Track, analyse and approve employee expenses
Employee Benefits
Record, track and report on employee benefits
Employee Training
Record and report on employee training
Integrate with 3rd party solutions via our Open API
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Enterprise
£7
Per employee, Per month
Free 14 day trial
Get the performance results you want by attracting, engaging and retaining the best talent
Everything in Professional, plus:
Recruitment and Applicant Tracking
Attract and hire the best talent for your business
Video Recruiting
Capture video responses from candidates interview questions
Talent and Performance Management
Empower your employees to grow, develop and succeed
Built in HR form Builder
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Elite
£9
Per employee, Per month
Free 14 day trial
Customised automation to enhance strategic impact by allowing you to focus on what matters to you most... your people
Everything in Enterprise, plus:
Custom automated workflows with Ripple®
Flexible Employee Benefits
Administrate and distribute flexible benefits to your employees
Automated docs with E-Sign
Automate document signatures as part of a process
Custom automated alerts and tasks
Automate the creation of tasks and alerts based on HR data
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Features: | Essentials £3PEPM Choose Package | Professional £5PEPM Choose Package | Enterprise £7PEPM Choose Package | Elite £9PEPM Choose Package |
|---|---|---|---|---|
Access People Dashboard Your most frequent actions in one place | ||||
Essential HR Essential tools for People Management - on desktop and mobile | ||||
Absence Management Manage planned and unplanned absence | ||||
Document Management Categorise and store documents digitally | ||||
E-Signatures Add signatures and dates to employee contracts and other documents | ||||
Employee Communication Drive adoption, engagement, and your digital culture | ||||
10 fundamental learning courses Digitally deliver essential Workplace Skills & Compliance Training | ||||
Standard analytics & reporting Workforce insights to make informed business decisions | ||||
Open APIs for 3rd party Integrations Connect other solutions to your platform | ||||
Expenses Management Track, analyse and approve employee expenses | ||||
Employee Benefits Record, track and report on employee benefits | ||||
Employee Training Record and report on employee training | ||||
Time-tracking The easy way for employees to log their hours | ||||
Recruitment and Applicant Tracking Attract and hire the best talent for your business | ||||
Video Recruiting Capture video responses from candidates interview questions | ||||
Talent and Performance Management Empower your employees to grow, develop and succeed | ||||
Logbooks Create custom forms to make the collection data quick and simple | ||||
Flexible Employee Benefits Administrate and distribute flexible benefits to your employees | ||||
Automated workflows with Ripple® Remove manual processes through automation of HR activity | ||||
Automated docs with E-Sign Automate document signatures as part of a process | ||||
Custom automated alerts and tasks Automate the creation of tasks and alerts based on HR data | ||||
| Payroll (Varies on size and complexity of business but typically from £2.00 PEPM in addition to existing PHR software and integration costs) | ||||
Effortless onboarding and implementation | ||||
Connects directly to HMRC and pension providers, ensuring you’re compliant every step of the way | ||||
Cloud based | ||||
Completely secure – multiple security features | ||||
User friendly and collaborative | ||||
Automated time saving process | ||||
Full control and visibility | ||||
On the go solution | ||||
HR self service FAQs
HR self service software is a digital or online tool that allows employees to complete their own HR tasks, update data and read company information of their own volition. Not only will this reduce time spent by HR on minor employee tasks, but it will improve employee engagement and reduce errors across HR processes.
An employee self service portal is an online, cloud-based HR portal that gives your employees access to their HR and payroll data. With a self-service HR portal, employees can request holidays, view policies, edit their details, and check their pay online. With our mobile app, the portal can be accessed from anywhere as long as they have an internet connection. Find out more about it in our guide: .
Once you’ve done your research on HR self service software, it’s time to get started with implementation. If you’ve decided that Access People HR software is the best for your business, our free trial is the crucial first step in assessing what size software and price you need. The best part is that there’s nothing to download, nothing to install and you’ll have our HR experts on hand to help when you have a question
The cost of HR software varies greatly, depending on your business sizes and specific needs. It’s important to do your research to find the package that best suits you. At People HR, we believe in transparent pricing, which you can view on our HR software pricing page. You never have to pay for users or functionality you don’t need, and you can scale up or down when needed. Not only that, you can start with a free trial to see if it’s the right choice for you, first.
The adoption of HR self-service may require a period of adjustment for some businesses. Common problems include – a poorly trained team, a lack of engagement and an increased risk of error. However, these issues can be mitigated when you partner with a reputable HR software provider who provides adequate training and support. Read more on overcoming problems with HR self service.
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